From: 	Jean Fraser
To:	Peter Biegel
CC:	'Tim O'Donovan';  Ethan Croce
Date: 	9/28/2012 4:33 PM
Subject: 	Ledgewood Drive Subdivision (1062 Ocean)

Peter
 
I am writing to follow up the Planning Board Workshop held on September 24, 2012. I confirm that the City of Portland does not produce written minutes of the PB meetings (they are taped and the tape is available for viewing) so this e-mail summarizes the  anticipated review process and key items that need to be addressed/resolved prior to a Portland Planning Board Hearing.
 
Anticipated Review Process:
Week of Oct 1st:  Internal Portland staff meetings to clarify re emergency response, addressing and related issues (Portland staff will liaise with Falmouth staff as appropriate and get back to you;  you don't need to go direct to staff);
Note that the Planning Board requested that the Fire Chiefs/Public Safety Depts of both municipalities sign off on this project;
Oct 9th:   Portland Planning Board will vote on whether to waive requirement for joint meetings;  
Applicant submit final plans to both Portland and Falmouth 
Joint meeting Portland and Falmouth staff to discuss final plans
Applicant decide if wants a Workshop with Portland Planning Board (no vote) or to go to a Hearing (vote); partly depends on staff responses and how dovetailing with Falmouth review process.
Key items that need to be addressed/resolved prior to a Planning Board Hearing:
All items listed under "Next Steps" in PB Memo  (listed below so that all info is in one e-mail);
Add info to Plans:  show buildings and driveways on all developed lots within and abutting the site;  create 2 more lots for the two open space lots (one in Falmouth);  show various setback requirements;  all existing and proposed easements;
Need narrative explaining proposals for a Homeowners Association (for at least the open space and stormwater system management);  
Clarify proposals for off-site trails, when to be constructed, and who responsible for costs of construction and future maintenance; and that Portland Trails are "on board";
Clarify re Lot #13 (after addressing/emergency response issues are resolved)-  please send me (asap) info re how far the existing drive is away from the proposed new drive and where the front door is currently located and whether it could be relocated?  Please note that relocating the drive for Lot #13 so it enters Ledgewood further from the proposed drive is not necessarily considered the best solution and also would require an easement to the owner of Lot #13;
Clarify re Lot #14-  there is no legal impediment to starting work before the subdivision review is complete, but a site/building application would not be reviewed until it is clear that the Planning Board does not have any requirements that would impact that site (and at this stage we know the sidewalk issue could impact it;  also location of driveway?);
Since the Board meeting I have been advised by my attorney that the State law includes requirements re traffic and I will send  a separate e-mail on that;  
Confirm what land (and on what basis) the applicant giving to Portland for the proposed drive (I don't believe Portland wants the remaining triangle of land identified as open space/storm management).
I think this covers the issues that have been raised to date.  
 
Please note that I have copied this to Ethan Croce at Falmouth since it incorporates the Portland Planning Board comments.
 
thank you 
Jean
 
Jean Fraser, Planner
City of Portland
8748728
 
"Next Steps" as listed in PB Memo for 9.24.2012 Workshop

1.      Resolve addressing and 911 issues as a priority
2.      Clarify number of lots eg re open space areas as separate lots
3.      Explore options and confirm connectivity proposals
4.      Submit Stormwater analysis and Management Plan
5.      Submit Landscape Plan to include treesaves and buffering to neighboring properties
6.      Clarify maintenance and management of open space and stormwater systems
7.      Submit letter of financial capability
8.      Submit further information on wetland and stream impacts and mitigation
9.      Submit sidewalk waiver addressing sidewalk waiver criteria
10.  Submit additional traffic information as determined at the PB Workshop
11.  Submit Neighborhood Meeting Certificate
12.  Submit draft Subdivision  Plat 
13.  Address ordinance requirements
14.  Address the staff review, Memo and Planning Board comments