From: 	Jean Fraser
To:	Culley, Jonathan
Date: 	11/4/2011 4:12 PM
Subject: 	Re: Harborview Townhomes - Subdivision Plat
Attachments:	Approved parking lot layout and walkway 7.12.2011.pdf

Jonathan
 
Firstly I want to apologize for the delay in getting back to you and you may feel a meeting to run through our comments would be helpful.  Also to confirm that we would be able to get the plat signed at any Planning Board meeting once the plat is approved by staff, but we would not be able to release it for recording until the Performance Guarantee is paid and the final sets of plans (meeting all conditions as reviewed and approved) are submitted. (See approval letter, standard condition 4;  Phil diPierro is the contact re the Performance Guarantee).
 
I confirm receipt of the condominium documents from Tom Jewell and once reviewed and approved by our Legal Department they should be recorded with the recording details then included in the Subdivision Plat as an amendment to  Note 10 (so add wording and a blank line for that in the drafts).  Similarly with the approved Maintenance Agreement for the stormwater drainage system, except it needs a new note with cross-reference to the plan.
  
The following information also needs to be added to the plat:
Notes confirming the number of units in each of the buildings; 
Notes or annotation that clarifies which are compact parking spaces and which are not;  maybe drawing could be more accurate?; 
Stamped pedestrian walkway symbol needs to be continued within the parking lot as per "Option A" that you showed to/was approved by the Planning Board (copy attached);
The walkway next to the existing building  - section leading from York Street to the stamped pedestrian walkway that turns into the parking lot - needs to be included in the "Common Element" stipling tone, as it was to be the wheelchair access for the new condos and provides the walkway link to the stamped walkway within the parking lot;
The Subdivision Conditions of Approval should all be added (note-  re the trash removal vehicles-  our Traffic Engineer recommends a sign to this effect on the dumpster);
Notes to reference the final landscaping plan (with reference to revision # and date-  can leave blank in drafts) or show specific locations of trees on the Plat (as street trees are a subdivision requirement and should be on the Plat or clearly referenced via the landscape plan);
Amend Note 9 to refer to the specific Subdivision and Site Plan approvals for the new condo building and parking lot layout (quote application #s and date of approval letter/dates of approval)
Please remove all of the site plan conditions (listed at left) except conditions 4 and 7, as all of the others will be "history" when the Plat is signed as they will have been addressed by the final approved plans.
 
In my experience the plat is likely to need at least one more iteration-  especially as these comments do not include any further comments that may be added after seeing the condo docs.  It would assist the process to have the final plans that address the conditions of approval so that everything can be reviewed at one time and we can ensure consistency-  for example, the parking layout on the Plat is not consistent with the approved parking lot layout.
 
The Planning Board meets on the 2nd and 4th Tuesdays of each month, tho' in December there may not be a second meeting (depending on number of projects needing PB review).
 
Please note the site plan approval expires in one year from July 12, 2011;  you can ask the Director of Planning for an extension as long as  you do so before the expiration date.  Subdivision approvals expire in 3 years from the approval date.
 
I think I have covered all the points we discussed;  please do not hesitate to call if any questions.
 
Jean
 
Jean Fraser, Planner
City of Portland 
874 8728