From: 	Tom Errico <thomas.errico@tylin.com>
To:	Helen Donaldson <HCD@portlandmaine.gov>
CC:	Jeremiah Bartlett <JBartlett@portlandmaine.gov>, Katherine Earley <KAS@portlandmaine.gov>, David Margolis-Pineo <DMP@portlandmaine.gov>, "JeffTarling" <JST@portlandmaine.gov>
Date: 	9/19/2013 9:11 AM
Subject: 	Bay House Phase II

Nell ‑ The following is a status update of my prior comments and represent my final comments for the project.

*        Eaton Traffic Engineering conducted a trip generation analysis associated with both the overall Bay House Developments (Phases I & II).  The results of the analysis indicate the overall combined project is expected to generate 77 PM peak hour trips, with 15 trips associated with the Phase II development.  Based upon this estimate the project will not require a Traffic Movement Permit.
Status: No comment necessary.

*        The project will be providing 42 parking spaces for 39 residential units.  In excess of one parking space per unit will be provided and accordingly the project meets City standards.
Status: No comment necessary.

*        The proposed driveway location does not meet City separation standards.  The applicant shall formally request a waiver from the technical standards with supporting documentation.
9/12/2013 Comment: A formal request with supporting documentation has not been provided.
Status: I support a waiver from the technical standards given the adjacent driveway serves only one vehicle and the location maximizes separation from the Hancock Street/Newbury Street intersection.

*        The proposed driveway width does not meet City standards (it is slightly narrower than the minimum standard).  I support a waiver from the technical standard given the response provided by the applicant and the low traffic volumes expected from the project.
Status: No comment necessary.

*        Several parking space dimensions do not meet City standards.  The applicant shall formally request a waiver from the technical standards with supporting documentation.
9/12/2013 Comment: A formal request with supporting documentation has not been provided. I would also note that a building column is located in the middle of a parking space, making it inaccessible for vehicles.
Status: The plan indicates that several parking spaces will not meet City standards. The applicant has formally requested a waiver for 12 compact parking spaces where the project is proposing slightly larger spaces given support column locations.  The parking lot also includes spaces with dimensions of 9.5'x19', 11'x19', and 11.5'x19'.  Given column constraints in the garage, as well and the two wider spaces (11" and 11.5') are located at the end of the parking aisle and need extra maneuvering space, I support a waiver from the technical standards.

*        Changes to on‑street parking regulations will be required on Newbury Street and possibly Hancock Street.  The applicant will be required to provide application materials for the City Council packet that requests a traffic schedule change to the parking regulations.
Status: No comment necessary.

*        The applicant shall provide a construction management plan for review and approval.  The plan shall provide details on how both vehicles and pedestrians will be routed through the construction area and where contractor employees will park.
9/12/2013 Comment:  The applicant has provided a construction management plan for the initial phase.  The applicant should provide details on other phases of construction for review and approval and anticipated time durations for each phase.  The City would like to gain a full understanding of construction impacts during the all periods of time.  The City also suggests providing realistic information on street closures for preliminary approval purposes. The plans should illustrate all anticipated signage and pavement marking changes for each phase. For the Hancock Street sidewalk closure, I would suggest that the sidewalk be closed at Federal Street and pedestrians directed to the east side sidewalk at the intersection.  I would note that for the sidewalk closure, all pedestrian detours will need to be ADA compliant. Lastly, approval of the plan by the Fire Department will be required (ensuring acceptable emergency access).
Status: The applicant has noted that detailed construction plans will be submitted prior to issuance of a building permit.  I would note that the applicant should be informed that the construction management plan may require a host of temporary provisions including but not limited to signage, pavement markings, temporary sidewalks, temporary crosswalks, detour routes for vehicles and pedestrians, contractor parking requirements, and street circulation changes. It is my suggestion that as soon as a contractor is selected for the project coordination of the plan begin with the City.

*        Based upon prior project approvals in the area, the applicant will be expected to make financial contributions to improvements at the India Street/Middle Street intersection and to an East End Traffic Monitoring Study.  The Phase I project contributed $5,000 to each effort and therefore this project would be expected to contribute significantly less.  I will provide an estimate in the future.
9/12/2013 Comment: To be determined.
Status: Based upon the increase in traffic documented by the applicant, $1200.00 shall be contributed towards improvements at the India Street/Middle Street intersection and $1200.00 shall be contributed towards an East End Traffic Monitoring Study.

If you have any questions, please contact me.

Best regards,

Thomas A. Errico, PE
Senior Associate
Traffic Engineering Director
[T.Y. Lin International]T.Y. Lin International
12 Northbrook Drive
Falmouth, ME 04105
207.781.4721 main
207.347.4354 direct
207.400.0719 mobile
207.781.4753 fax
thomas.errico@tylin.com
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