From: 	"Patrick Carroll" <pcarroll@carroll-assoc.com>
To:	"'Shukria Wiar'" <SHUKRIAW@portlandmaine.gov>
CC:	"'Barbara Barhydt'" <BAB@portlandmaine.gov>, "'Wellin Peter'" <wellinp@mac.com>, "'Shannon Richards'" <shannon.richards@me.com>, "'Mark Mueller'" <mark@muellerarchitects.com>, "Tony Cowles " <tcowles@carroll-assoc.com>, "'Steve Blais'" <sblais@blaisce.com>
Date: 	6/21/2011 4:37 PM
Subject: 	RE: 130 Eastern Promenade
Attachments:	Roof Mtd Condensor- 130 EP.pdf; 130 E Prom-Bollard Light.pdf; 130 E Prom-Path Lite.pdf; 130 E Prom-Wood Privacy Fence.pdf; 130 Eastern Promenade Sewer Capacity Letter.pdf; APP Project Data Sheet revised 62111.pdf; Existing Conditions Photographs.pdf; financial capacity letter.pdf; Response Letter- 062111.pdf; E&S Plan.pdf; Stormwater Report.pdf; SWM Inspection & Maintenance.pdf; Revised Site Plans.pdf

Hello Shukria,

Attached is our formal response to the Preliminary Staff Review Comments that you issued on June 9, 2011.  I believe we have addressed all comments in detail, and are available to answer any questions or issues that rise during the final review of this project.  On behalf of Fish House Realty, we appreciate our great working relationship with the City on this important project and look forward to your timely review.

Please note the following documents are submitted for your review:

1.       Formal Response Letter and Memorandum addressing Preliminary Staff Comments

2.       Revised Application Project Data Sheet with updated Impervious Area Calculations

3.       Wood Fence Detail

4.       Capacity Letter from Portland Public Services Department

5.       Letter of Financial Capacity

6.       Lighting Cit Sheets and Photometrics

7.       Cooling Condenser Cut Sheet

8.       Existing Conditions Photographs

9.       Revised Stormwater Management Plan

10.   Erosion and Sedimentation Control Plan

11.   Revised Site Plans

Please do not hesitate to contact this office if you have any questions or need additional information.  

Regards,  Pat

Patrick J. Carroll

Carroll Associates Landscape Architects

207-772-1552 (w)

207-329-8976 (c)

pcarroll@carroll-assoc.com

ü Please consider the environment before printing this email.

From: Shukria Wiar [mailto:SHUKRIAW@portlandmaine.gov] 
Sent: Tuesday, June 21, 2011 2:52 PM
To: Patrick Carroll
Subject: RE: 130 Eastern Promenade

Hello:

Please email me the pdf copies of everything.  If I need the full size copies, I will let you know. 

Thanks. 

Shukria

Shukria Wiar, Planner
City of Portland, Division of Planning
389 Congress Street, Portland, ME 04101
Ph:  207-756-8083 Fax: 207-756-8258

>>> "Patrick Carroll" <pcarroll@carroll-assoc.com> 6/21/2011 2:24 PM >>>

Hello Shukria,

We are pulling together our official response to your comments and I am wondering what format you want to see the submittal.

Our original submittal was a paper submittal, do you want to see 7 copies of the comments and additional exhibits, or can we send pdf copies of everything?

Also wrt the drawings, there are slight revisions to the Site, Grading, and Landscape Plans.  Can I submit just those sheets or do you need copies of the full submittal with all of the other drawings too.  Full size or 11x17?

I am hoping to get this package off to you by 3:30 this afternoon if by pdf, it might take longer if we need to make hard copies of everything.

Regards,  Pat

Patrick J. Carroll

Carroll Associates Landscape Architects

207-772-1552 (w)

207-329-8976 (c)

pcarroll@carroll-assoc.com

ü Please consider the environment before printing this email.

From: Shukria Wiar [mailto:SHUKRIAW@portlandmaine.gov] 
Sent: Monday, June 20, 2011 10:19 AM
To: Patrick Carroll
Subject: RE: 130 Eastern Promenade

Hello:

Attached is one sample bank letter that you could use.  It does not need to be exact but simply mentions that the applicant is established member of the bank and that he/she has sufficient funds to cover the cost of the proposed project. 

Please let me know if you have any other questions. 

Shukria

>>> "Patrick Carroll" <pcarroll@carroll-assoc.com> 6/20/2011 9:10 AM >>>

Thanks Shukria,

Were you able to find a sample bank letter that we can use as an example of what is acceptable to the City?

Regards,  Pat

Patrick J. Carroll

Carroll Associates Landscape Architects

207-772-1552 (w)

207-329-8976 (c)

pcarroll@carroll-assoc.com

ü Please consider the environment before printing this email.

From: Shukria Wiar [mailto:SHUKRIAW@portlandmaine.gov] 
Sent: Thursday, June 16, 2011 11:05 AM
To: Patrick Carroll
Subject: Fwd: 130 Eastern Promenade

Hello:

Please see review comments from Jeff Tarling for your project at 130 Eastern Prom.

Please let me know if you have any questions. 

Thank you.

Shukria

>>> Jeff Tarling 6/15/2011 4:52 PM >>>

Hi Shukria -

I have reviewed the proposed 130 Eastern Promenade Conversion project, overall the landscape plan is acceptable as shown with the following conditions / recommendations:  that the two 'Cleveland Pears' shown as street-trees on Wilson Street be changed to a different species, perhaps Amelanchier x grandiflora 'Princess Diana', single-stem, upright tree form or Malus x 'Adirondack', flowering Crabapple or similar type tree.  We have had issues with all Callery Pears due to storm damage, especially on or near the Eastern Prom area.  The Eastern Promenade Master Plan specifies that an "Armstrong" Red Maple be planted along the Eastern Prom sidewalk across from, or near the corner of the existing building.   The EP 'Street Tree Plan' acknowledges the balance between the historic alley of trees and desire for vistas.  Thus tree selection for this area is "Armstrong" Red Maple that would have a narrow, upright form.  The tree plan also considers the removal of existing Norway Maple and replacement if desired.  This would could be worked out after the approval process.

Thanks,

Jeff Tarling

City Arborist